Under immediate supervision, the Association Services Coordinator plans, organizes and coordinates activities to support the association’s Endorsed Business Partner Program. Key focus areas include: vetting and onboarding of prospective business partners; marketing and promotion; contract compliance and accounting; vendor research and evaluation; administrative support.
Essential Duties and Responsibilities:
Business Development - Under the direction of the Director of Association Services
- Vetting and Onboarding: Initiates and facilitates the vendor vetting and onboarding process by working with the director and others to develop and administer a program that is streamlined and efficient. Serves as the primary contact responsible for communicating information and documentation requirements to vendors; tracks and maintains complete and organized files; monitors the status of contract negotiations, maintains the fully executed and current contracts on file. 20%
- Marketing & Promotion: Assists in the coordination of partner marketing strategies, ensuring that all partners receive the appropriate member exposure; gathers partner logos, descriptions and other related information needed by the publications department to produce news articles and member announcements; regularly monitors the website to ensure accuracy; coordinates informational webinars. 30%
- Contract Compliance & Accounting: Monitors contract terms and provisions for compliance; works with accounting department to ensure payments and statements are received on schedule; contacts vendor to address compliance concerns; updates leadership on issues to be addressed. 20%
- Vendor Research and Evaluation: Conducts research either by phone or internet to capture information on prospective or existing business partners; collects information on competing firms and documents key differentiators of services.10%
- Administrative Support: Schedules, plans and prepares for meeting with members, vendors and existing business partners; disseminates communications; orders food and refreshments; prepares meeting packets/materials; schedules IT equipment and issues parking validations. Organizes and maintains efficient filing system; prepares memos, letters, reports and handwritten cards. 20%
Note: Generally, items listed at less than 5% of the job may be considered non-essential duties.
Required Knowledge, Skills, and Abilities:
- Knowledge of general office administration and practices.
- Skill in writing memos, letters, brochures, and various other printed information.
- Skill in organizing and prioritizing own workload.
- Skill in producing accurate work.
- Skill in maintaining a professional demeanor in person and over the phone.
- Skill in communicating effectively and accurately (grammatical and spelling) both orally and in writing, in English.
- Skill in using and understanding software programs – specifically, Microsoft Word, Excel, and Access, with a particular emphasis on database-type software programs.
- Skill in typing no less than 65 words per minute, as well as using 10-key adding machine.
- Ability to work in a team environment and a demonstrated effectiveness in doing so.
- Ability to work effectively with a diverse group of people from different professional levels with an emphasis on customer service – and in a diplomatic manner.
Education and Experience:
This position requires the knowledge and skills typically acquired through completion of an AA degree, bachelor’s degree preferred . Two to three years’ experience in a Business Development capacity, preferably in a health care environment.
Working Conditions: Normal office working conditions with the absence of disagreeable elements.
Other Requirements: This position may require occasional local (within Southern California) travel and infrequent long distance travel. If incumbent uses his or her own vehicle for transportation, they must have a valid driver license and carry auto insurance in the amounts and type required by law.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
If interested, please contact firstname.lastname@example.org for further information