Job Summary: This position is an essential administrative role in the Department of Biostatistics.
Our Department has a dynamic reach across Vanderbilt where our faculty members collaborate on biomedical research. We also offer an innovative and contemporary graduate program. Our mission is to engage in and facilitate collaborative endeavors in biomedicine and the basic sciences, conduct groundbreaking methodological research, promote interdisciplinary discovery, train the next generation of PhD and MS Biostatisticians, and act as an educational resource for biomedical researchers and Vanderbilt.
The primary responsibility of this position is to manage the administrative and business details within the Department Chair's office. It is expected of this position to foster an energetic and collaborative work environment in which team work and high productivity are a priority. A global perspective and high level of professionalism are needed as this position will interact with a diverse faculty and student population as well as leaders from the academic health care field across Vanderbilt, the local community, nationally and internationally.
Responsibilities will include but are not limited to the following:
Executive support to Department Chair * Serves as point of contact for Chair and Department * Manage administrative and business details within Department Chair's office * Coordinate complex meetings and travel arrangements for Department Chair often requiring independent judgment and discretion * Prepare financial documentation and process expense reports in Concur * Assist Department Chair in development of department protocols * As delegated by Department Chair, communicate, implement, interpret and revise policies and procedures as appropriate * Coordinate department meetings, schedules, agendas, and execute communication for these meetings * Document minutes at department meetings and distribute as appropriate * Compile and prepare correspondence and other materials for the Department Chair * Coordinate BETRNet meetings and teleconferences * Coordinate retreats, social activities, celebrations and special events for the Department Chair's office * Track and coordinate renewals of Chair's and Department's memberships
Faculty appointments/reappointments * In partnership with Department Chair, help in developing faculty appointment and recruitment goals and priorities for Department's long-range strategic planning * Oversee and process faculty appointments and reappointments * Attend relevant meetings in Office of Faculty Affairs to stay abreast on changes in processes * Oversee and track faculty compliance status * Communicate compliance status to faculty and assist in maintaining compliance with institutional requirements * Design, implement, manage, and automate various tracking systems and internal databases to track faculty appointments * Responsible for maintenance of all related documentation including confidential files * Plan for onboarding of new faculty members * Support department faculty promotions committee * Coordinate travel and agenda for faculty candidates
Department facilities * Partner with administrative leadership to coordinate and complete annual Department and CQS space surveys * Maintain data on space utilization and availability * Facilitate office/cubicle space assignments in partnership with department leadership * May coordinate space moves and renovation projects by liaising with institutional and external partners and vendors
Staff supervision * Responsible for hiring, leading, and supervising staff * Assign and oversee work assignments of administrative staff * Review and approve leave requests and timecards * Train, mentor and develop staff * Participate in onboarding new department staff
Minimum Qualifications: This position requires a Bachelor's degree and a minimum of five years of relevant experience. Master's prepared candidates are encouraged to apply.
Preferred experience and skills: * Must have strong communication and interpersonal skills * Strong technical skills and ability to learn new technologies * Strong written and verbal communication skills * Demonstrated experience supporting an executive leader including coordination of executive level schedules, meetings, and travel arrangements * Ability to plan in advance and manage deadlines is essential * Professional work style with high level of problem solving skills * Familiarity with the Medical Center's organizational structure, policies and procedures is desirable
Additional Information: This is a full-time position.
Salary is dependent upon education and experience.
Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
The Department of Biostatistics at VUMC was founded in 2003, tasked with the mission of bringing biostatistical expertise to the Vanderbilt community. With the unflagging support of the School of Medicine, and the diligence and creativity of our faculty and staff, we daily fulfill our mission: engaging in cutting-edge statistical methodology research, providing collaborative support and educational resources for biomedical and basic science researchers across the university, and training a new generation of biostatisticians. For more information, please visit https://www.vumc.org/biostatistics/ .
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
* Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
* Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
* The Leapfrog Group: grade "A" in Hospital Safety Score
* National Institutes of Health : among the top 10 grant awardees for medical research in the US
* Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
* Nashville Business Journal: Middle Tennessee's healthiest employer
* American Hospital Association: among the 100 "Most Wired" medical systems in the US
Internal Number: 2000237
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.