Supply Chain Manager

Responsible for the operational performance of Supply Chain, Contracts, and the Gift Shop at KRMC. Supply Chain elements include oversight of Receiving and Distribution, Purchasing, Inventory Management, Vendor Management, GPO Management. The Supply Chain Manager will be responsible for contract administration, including timeliness of renewal, negotiation, coordination, analysis, and obtaining Business Associate Agreements (BAAs). The Gift Shop at KRMC is a retail store with operational responsibility by the Supply Chain Manager.

Responsibilities:

• Oversees the Supply Chain areas of procurement, analysis, contracting, inventory control, receiving and storage, distribution throughout the hospital.
• Responsible for oversight management of the Gift Shop, including: daily operations, reporting, mark-downs, staffing, procurement, pricing, and all other business operations. 
• Responsible for policies and procedures for all departments under their management.
• Oversees and works with their staff to ensure the maintenance of supplies in the hospital in emergencies and maintains sources of emergency supply items from other health facilities and vendors.
• Work in conjunction and support of the C-Suite with market trend studies and cost analysis. Including cost, productivity analytics, hospital expense reporting, inventory turns, stock-out/over-stock, and min/max analysis projects. Exercises confidentiality with all assignments. 
• Performs additional tasks as assigned by the COO. Can identify areas for improvement, cost savings initiatives and make recommendations on analytical findings.
• Oversees the process of reviewing, evaluating and approving all purchases and works in conjunction with COO to ensure purchases are processed per hospital policy.
• Reviews, evaluates, and approves all requests for non-stock purchases prior to procurement.
• Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
• Interfaces directly with all departments in the hospital with regards to supplies and equipment that have been requested to ascertain specifications and need.
• Oversees and verifies that the adequate supply levels throughout the hospital are maintained, utilizing the PAR level replenishment system.  Reviews all PAR level utilization.
• Develops department staff via ongoing in-service education, on-the-job training, evaluations and open departmental meetings.
• Negotiates and acts as the contact person for contracted agreements. Compiles all RFP costs and pricing analysis.  Summarizes all findings to support RFP processes and negotiations. 
• Manages contracting processes and filings. Tracks costs associated with contracts and service agreements; including terms and conditions, cost information and dates of contract agreements.
• Oversees the management and review of sales representatives and reviews vendor performance data in relation to overall service rendered, as needed.
• Oversees vendor compliance with Reptrax system.
• Verifies source data for accuracy to generate useful reporting tools.
• Works with C-Suite to assess financing or extended payment plans for capital equipment procurement and services with the various vendors.
• Oversees the management Material Safety Data Sheets maintenance on all hazardous materials used in the hospital.
• Completes direct report’s annual appraisal reviews on-time.
• Interfaces directly with department managers in relation to supply chain analytic requests to establish specification and need.
• Leads Supply Chain team with Physical Inventory. Including monthly and year-end inventory counts. 
• Tracks costs associated with contracts and service agreements; including terms and conditions, cost information and dates of contract agreements.
• Verifies rebate dollars earned with rebates received from vendors.
• Analyzes and identifies existing overstock for proactive communication and resolution.
• Compiles productivity and department man-hours cost analytics; communicates findings to Management and Administration.
• Manages, coordinates and reviews all Supply Chain month-end processes and data to ensure accuracy.
• Requires minimal supervision in performance of job duties; is a self-starter.
• Prioritizes responsibilities to ensure completion of duties.
• Helps to complete tasks in Operations that are not within the job description.  Renders self-available, when responsibilities have been met, to assist in areas that may require assistance within the materials.