Specialty Materials Coordinator North Pinellas Full Time Days

Specialty Materials Coordinator AdventHealth North Pinellas

Location Address: 1395 S Pinellas Avenue, Tarpon Springs, Florida 34689

Top Reasons to Work At AdventHealth North Pinellas

• Great Culture
• Top Quality outcomes
• Nurse Excellence Committee (NEC)/Governance
• Leadership is accessible
• Located on the Gulf of Mexico

Work Hours/Shift:

Monday-Friday 7:30 a.m.-4:00 p.m.

You Will Be Responsible For:

• Establishes and maintains par levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods.
• Manages consignment inventory, reconciling with supplier at regular intervals.
• Actively participates in performance improvement activities, value analysis projects and Supply Chain cost reduction initiatives related to assigned specialty department.
• Meets with suppliers to resolve issues, source products and set up training and needed support for staff.
• Coordinates product trial and evaluations in conjunction with Materials Manager.
• Processes purchase requisitions and consignment replacements, services, and non-stock (Special Order) supplies.
• Reviews and assesses applicable financial, clinical, contractual, and operational data.
• Serves as a liaison between hospital/system administrations, departments, clinical staff, GPO, suppliers to ensure cost effective, evidence-based utilization models.
• Will work to improve processes operationally to enhance and advance quality patient care.
• Directs resources necessary to coordinate and integrate cost management data collection and analytics to drive value analysis decisions.
• Coordinates in the educational processes.
• Investigates, researches, and reports out on product, services, challenges/issues related to quality and cost endeavors.
• Responsible for communications to Supply Chain Management and clinicians and physicians pertaining to contract opportunities.
• Self-motivated with the ability to work both independent and as a part of a team.
• Will participate and represent organization on AHS Supply Chain Committees.
• Promotes customer service and is knowledgeable of and supports all corporate and entity specific policies and procedures relative to Supply Chain.
• Obtain capital equipment quotes, provide vendor research using contracted vendors.
• Drive product and equipment standardization of area of responsibility to reduce costs and improve efficiency.
• Assist in capital projects to provide product information and pricing.
• Input capital purchase requisitions in system so they can be reviewed by AHS Corporate.
• Responsible for consignment agreements and product exchanges for departments.
• Contract Administration and local contract compliance.
• Assist in implementing product conversions that are outlined by AHS Corporate.
• Provide cost analysis on products so data can be used by department leadership to reduce supply costs.
• Evaluate bulk buy opportunities and recommend savings to department leadership.
• Facilitate requisitioning of local services, equipment rentals, and equipment leases.
• Manage and update PeopleSoft order sheets as needed for their areas.
• Manage the MedApproved process for their areas of responsibility.
• Oversee the Medline DED process and the Medline surplus report.
• Update the Quad Report inputting data from cost savings projects that they are working on.
• Source quotes for minor equipment and provide to department leadership.
• Using MD Buyline and other resources provide technology assessment to department leaders as they analyze minor equipment for purchase.
• Support the SVAT chair and cochair with product information and pricing for Value Analysis Teams.
• Assign People Soft numbers to approved items

KNOWLEDGE AND SKILLS REQUIRED:

• Basic knowledge of products and equipment used in the specialty area.
• Proficient in use of Microsoft Outlook, Word, and Excel.
• Demonstrated ability to work independently.
• Able to communicate effectively in English, both verbally and in writing.
• Understanding of clinical procedure processes.
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KNOWLEDGE AND SKILLS PREFERRED:

• In depth knowledge of products and equipment used in Specialty Area.
• Some knowledge and experience in performing the duties associated with purchasing, receiving, shipping, and distribution. 
• Demonstrates ability to use an ERP system.

EDUCATION AND EXPERIENCE REQUIRED:

• High School Diploma or general education degree (GED)
• 6+ months related experience within specified specialty department.

EDUCATION AND EXPERIENCE PREFERRED:

• Registered Nursing Degree or bachelor’s degree in Business 6+ months experience working with Windows based Electronic Inventory System. (PeopleSoft, Lawson, etc.) preferred
• 5 years healthcare experience

LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

• None

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

• Certified Materials & Resource Professional (CMRP)
• APICS Certified Supply Chain Professional
• Registered Nurse

Job Summary:

The Specialty Material Coordinator is responsible for the managing and maintaining of supply stock in a Specialty Supply department, requisitioning supplies, equipment, and services, and processing “bill only and consignment” requisitions.  Additionally, this position will be responsible for managing the inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating  shelf labels,  and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available when needed and accurate transactions are recorded. This position will bring value to the Hospital through joint efforts with physicians, clinicians, and administrative leaders to improve performance, identify cost savings opportunities and implement key initiatives across all departments and services.