The work location for this position is St. Joseph Regional Medical Center in Lewiston, Idaho

 

Benefits May Include:

• Medical, Dental, Vision
• 401k w/ employer match
• Short & Long-term disabilities
• Life & AD&D insurances
• Employee Assistance Program
• Pet Insurance
• and more…

The Accounts Payable/ Receivable Coordinator is primarily responsible for providing support and backup for the Accounting Services Department and coordinates those efforts with all members of the Accounting Services staff.  All duties are to be conducted with strict adherence to confidentiality and in accordance with the Medical Center’s Philosophy and Mission.

PRIMARY DUTIES:

Accounts Payable (75%)

• Preparation of invoices for payment in Lawson or other applicable software product.  Responsibilities include opening and sorting the daily accounts payable e-mail and conducting appropriate follow-up where needed to resolve questions and discrepancies with Materials Management personnel, other Medical Center departments, or outside parties such as vendors.  Duties also include ensuring that all required documentation is complete and accurate prior to payment processing.
• Accounts payable vendor communication.  Such responsibilities include appropriate and timely response to vendor inquiries, as well as contacting vendors on behalf of the Medial Center to resolve questions and/or discrepancies with vendor invoices and statements, or to inquire as to vendor account status when needed.
• Processes the VIRA vendor payment process. Reviews all statements of account received from vendors to ensure that all payments have been appropriately credited to the Medical Center's account.  Initiates appropriate inquiries and/or corrective follow-up actions if payments either have not been credited properly or have not been received by vendor. 
• Assists with year-end accounts payable processes, including the compilation, production and distribution of forms 1099.
• Responds to concerns/inquiries regarding accounts payable transactions from Staff Accountant, Department Directors, Administrative Officers, and the Medical Center's independent auditors.  Such responses may include researching and identifying individual expense and equipment purchase transactions as well as identifying outstanding liabilities that need to be properly accrued at fiscal month- or year-end.

Accounts Receivable (20%)

• Responds to concerns/inquiries regarding accounts payable transactions from Staff Accountant, Department Directors, Administrative Officers, and the Medical Center's independent auditors.  Such responses may include researching and identifying individual expense and equipment purchase transactions as well as identifying outstanding liabilities that need to be properly accrued at fiscal month- or year-end.
• Reviews insurance refund documentation for accuracy and ensures all appropriate documentation supporting the insurance refund is available. Creates PDF refund request for insurance and patient accounts. Is responsible for follow up on refund checks to ensure all requested checks were created and issued. Responsible for mailing insurance refund checks with appropriate supporting documentation attached. Research issues with refund checks both independently and with R1 Cash Posting representatives.
• Responsible for keying payments and adjustments from the Credit Bureau of Lewiston-Clarkston and Chapman Financial Services. This includes keying accounts that the credit bureau has cancelled from active collection.  Responsible for depositing Credit Bureau of Lewiston-Clarkston checks and reporting payment and fee information to R1 Cash Posting Representatives and the Accounts Department.

General Department Assistance (5%)

• Assists the Controller and other Accountants with report distribution (paper or electronic), budget package preparation.
• Assists the Controller with the maintenance of the financial reporting files, including all associated documentation and correspondence.  Supports the Controller in assuring an orderly and accurate system is maintained for quarterly checklist files.
• Assists with the maintenance and management of Accounting Services correspondence, travel arrangements, training programs, consultant/auditor visits, special projects and other routine and non-routine duties as required and coordinated by the Controller, Senior Accountants and Payroll Coordinator.
• Assists with the preparation and consolidation of all Accounting Services department policies and procedures as developed, including ongoing maintenance of the Department’s policy and procedure manuals.
• Has primary responsibility for developing, maintaining, and administering appropriate Record Retention procedures for Accounting Services.
• Responsible for ordering appropriate office and dietary supplies and special-order items as needed.

Scion Health considers a consistently positive, cooperative, self-motivated, courteous, and professional attitude to be an essential function of every position.  While different positions have different primary areas of responsibility, everyone needs to work as a team, and we expect all employees to roll up their sleeves and pitch in as necessary to get the job done.

 

Employees must be able to relate to other people beyond giving and receiving instructions: (a) can get along with co-workers or peers without exhibiting behavioral extremes, (b) perform work activities requiring negotiating, instructing, supervising, persuading, or speaking with others; and (c) respond appropriately to constructive feedback from a supervisor.

 

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g., emergencies, changes in workload, rush jobs or technological developments) dictate.

REQUIRED:

• High school diploma or equivalent required. 
• Experience with 10-key adding machines and personal computers is required
• Knowledge of mathematics and accounting with demonstrated attention to detail and customer service relations

PREFERRED:

• College course work/degree in accounting or business preferred.
• Experience in automated payroll processing, accounts payable and general ledger detail required. 

About St. Joseph Regional Medical Center

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