As our Division Administrative Partner, you will provide oversight and management of administrative and business functions for assigned divisions/programs within the Department of Surgery Division of General Surgery, Reporting to the Division Administrative Manager with a dotted line to the Division Chiefs.
In this role, your major responsibilities include: monitoring, analyzing, and helping to support divisional performance, including but not limited to: financial, academic, research and strategic productivity. You will work closely with Division Chiefs and administrative leadership (e.g., Human Resources, Finance, Research, Strategy and Analytics) to monitor and analyze performance metrics, recommending and implementing improvements as directed by Chiefs and/or Department Leadership. You will also serve as credentialing point of contact for the Medical Staff Office and Faculty Practice Group as needed, assist with extramural and research funding budget oversight (if applicable), and complete other strategic projects as assigned.
A minimum of three (3) years’ experience working in an academic school of medicine department.
A minimum of three (3) years’ experience interpreting financial (contract and grant, gift/endowment, ETC) information, developing reporting systems, identifying trends, and developing recommendations.
Working knowledge of management principles and their applications in order to analyze, develop and maintain systems which enhance administrative effectiveness.
Demonstrated ability to establish and maintain cooperative and collaborative working relationship with Administrative, clinical and academic personnel.
Accept ambiguous circumstances and take action where answers to a problem is not readily apparent.
Demonstrated ability to use diplomacy and respect confidentiality in sensitive situations.
Skill in working independently and following through on assignments with minimal direction.
Skill in prioritizing assignments to complete work in a timely manner when there are changes in assignment, pressures of deadlines, competing requirements and heavy workload.
Skill in personnel management including selection, training, delegating, performance appraisals, discipline and resolution of contracts.
Demonstrated skill in organizing material, information and people in a systematic way to optimize efficiency and minimize duplication of effort.
Organizational skills to complete large projects, delegate work, reassign duties; revise procedures, plan and project divisional and Chief’s needs.
Effective oral and written communication.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.